Creating invoices from a booking in Artwin Live

When you’ve added a booking, the budget becomes the basis for your invoice. If you’ve already set up a default budget for this artist (see Creating budgets in Artwin Live), it will automatically be loaded and displayed in the booking overview.

Working with the budget

Click the Budget tab in your booking. Here you’ll find the default budget, which you can of course adjust for each specific show.

• Team members and external costs
  Assign fees and costs to individual team members or external parties. This makes it easy to calculate your final margin or profit for the booking.
• Additional costs
  Add extra costs that should also appear on the invoice, such as Buma fees, transport, or production. You can also apply different VAT rates (e.g. 21% instead of the standard 9% on fees).

This gives you a complete financial overview of your show.

Creating an invoice

Once you’re satisfied with your budget, you can generate an invoice from the booking overview or the Invoices tab.

When creating the invoice, you’re free to make adjustments:

• Change descriptions
• Modify amounts or VAT rates
• Add extra invoice lines

The invoice doesn’t need to be identical to your budget, but the budget provides a solid starting point.

Sending the invoice

After saving, the invoice will appear in the overview. From there you can:

• Preview the invoice
• Download it as a PDF
• Send it directly to your client via email

In the email you can edit the message before sending. Once you click Send, your client will receive the invoice with the attachment.

Attach invoice to the contract

If you’ve created the invoice before sending out the contract, Artwin Live automatically attaches it to the email. Your client will receive both the contract and the invoice in a single message, keeping everything neatly together.